◆ Chapter 01 · Alcohol & Bar
Entry 01 · A
Can we bring our own alcohol?
Yes. The Wildflower Barn is a BYOB venue — no corkage fee, no markup, no approved spirits list. You source your own kegs, wine, spirits, or beer and handle your own bar. Many couples assign this to a family member or hire a bartender independently.
Entry 01 · B
Do we need a licensed bartender?
We strongly recommend one and may require it based on your guest count and insurance riders. A TABC-certified bartender protects your guests and limits liability. Many catering companies offer bar staff as an add-on. Ask your caterer.
Entry 01 · C
Where is the bar set up?
Each barn has a natural spot for the bar, and there's plenty of outdoor room — the Meadow's 40-foot covered porch makes an easy second station for cocktail hour. Your bartender or caterer brings the bar setup; we provide the space and the power.
Entry 01 · D
Last call — what time?
Your rental is a full 10-hour day, typically 1:00 PM to 11:00 PM. Plan your bar service and last dance to land comfortably inside that window, with time for your vendors to clear out by the end of the night. Need a longer day? Additional hours are $275 each.
◆ Chapter 02 · Catering & Food
Entry 02 · A
Do you have a preferred caterer list?
We have a completely open vendor policy. Any licensed, insured caterer is welcome. We do maintain a list of caterers who've worked here before and know the kitchen — ask us for it, but you're under no obligation to use them.
Entry 02 · B
What catering infrastructure exists?
There's a covered catering prep area with power and counter space at each barn. There's no commercial range on-site, so most caterers bring their own heat and equipment — tell us what your caterer needs and we'll confirm it works for the space.
Entry 02 · C
Can we do food trucks?
Yes — food trucks are welcome, and the grounds have plenty of room to park one. Let us know in advance and we'll help with positioning so the truck is easy to reach but stays out of your ceremony photos.
Entry 02 · D
What about wedding cakes and desserts?
Any bakery is welcome. We have a refrigerator in the bridal suite if you need to hold a cake. The catering area also has counter space for dessert staging. We've had everything from elaborate 5-tier cakes to donut walls to pie trucks. All fine.
◆ Chapter 03 · Music & Sound
Entry 03 · A
Can we have a live band?
Yes. Both barns accommodate full live bands — amplified instruments, drum kit, the works. There's a natural performance area with power supply. Plan for the music to wind down toward the 11 PM end of your rental day so there's time to clear out.
Entry 03 · B
How late can the music go?
Your rental runs to 11 PM, and the music lives inside that window. We're out in the Hill Country with neighbors nearby, so we ask that amplified sound wraps in time for a calm close to the night. If you want a longer celebration, add hours at $275 each when you book.
Entry 03 · C
Is there a sound system we can use?
Each barn has a Bluetooth-enabled house sound system — great for ceremony music and a casual playlist. For a full reception with a DJ or live band, most couples bring (or have their vendor bring) a proper PA. Your sound vendor is welcome to walk the space ahead of the day.
Entry 03 · D
Can the DJ set up outside?
Indoor setup only for amplified sound. Ceremony speakers can be positioned at the edge of the ceremony lawn or oak grove, but the DJ/band booth stays inside the barn. This is the practical solution — outdoor summer Texas heat damages equipment, and the acoustics are better inside anyway.
◆ Chapter 04 · Décor & Florals
Entry 04 · A
Are there restrictions on decorating?
No open flames, no confetti, no glitter. Those three things aside, you can do almost anything — ceiling installations, draped fabric, floral arches, candles in enclosed holders, fairy lights, neon signs, hanging greenery. If you're unsure, ask us before the florist orders anything.
Entry 04 · B
Can we hang things from the ceiling beams?
Yes — the cross-beams in both barns are rated for floral installations. No screws, no permanent fasteners. Use S-hooks, draping, or your florist's rigging hardware. Our barn coordinator can show your florist the safe attachment points during setup.
Entry 04 · C
What about sparkler send-offs?
Sparklers are permitted outdoors only — on the gravel drive or the meadow path, not inside the barn or near the cedar break. 20-inch sparklers or longer for safety. Assign someone to manage the bucket of sand. We do not recommend sparkler exits during high fire-danger season (typically July–September).
Entry 04 · D
Petal tosses — flower petals, dried lavender?
Dried flower petals, dried lavender, and birdseed are fine outdoors. No plastic, no metallic confetti, no synthetic material outdoors — it damages the meadow and wildlife. Fresh rose petals on the ceremony aisle are great. Just keep it natural.
◆ Chapter 05 · Rehearsal & Setup
Entry 05 · A
When can we rehearse?
Rehearsal timing is arranged around your date and the calendar — if the day before is open, it's usually easy to set aside time to walk through. We'll confirm the details with you once you're booked.
Entry 05 · B
When do vendors get access on the wedding day?
Your 10-hour rental day is the window for everything — setup, ceremony, reception, and breakdown — most commonly 1 PM to 11 PM. Brief your vendors to arrive early in that window so setup is comfortably done before guests arrive. Need more runway? Add hours at $275 each.
Entry 05 · C
Do tables and chairs come with the venue?
No — tables and chairs are rented separately, usually through your caterer or a rental company. It keeps your base price low and lets you choose exactly the look you want. Your rental delivery and your day-of vendors handle placement within your rental window.
Entry 05 · D
When does everything need to be cleared out?
Personal items, décor, florals, and rentals come down by the end of your rental day. If a vendor needs a next-morning pickup for large installations or rented arches, just coordinate it with us in advance — we can usually work something out if the barn isn't booked again right away.
◆ Chapter 06 · Ceremony Details
Entry 06 · A
Can we have both a ceremony and reception at the venue?
Yes — and most couples do. The ceremony is outside (oak grove at Bluebonnet, wildflower meadow at Meadow) and the reception is inside the barn. Cocktail hour typically happens on the porch or around the travel trailer during the room flip. The whole day is in one place.
Entry 06 · B
What happens if it rains on ceremony day?
Both barns give you a covered backup — the barn itself becomes the ceremony space if the weather turns. We keep an eye on the forecast as your day approaches and talk through the call with you ahead of time, so nobody's surprised on the morning of.
Entry 06 · C
Can we do a micro-ceremony with just immediate family?
Yes. Our small event rate (from $1,150) accommodates ceremonies of up to 50 guests. These are usually elopement-style ceremonies with a simple reception or dinner after. Full barn rental, just smaller footprint. Contact us with your date and headcount for availability.
Entry 06 · D
Do you officiate ceremonies?
No — we're a venue, not an officiant service. You'll need to bring your own officiant. We're happy to recommend people who've worked here before if you don't have one yet; just ask during your visit.
◆ Chapter 07 · Logistics & Access
Entry 07 · A
Is the venue accessible for guests with mobility needs?
Yes. ADA-accessible restrooms on both properties. Paved parking with accessible spots. The barn floor is poured concrete — smooth and wheelchair-accessible. The ceremony meadow and oak grove paths are packed gravel. We can discuss specific accommodations during your walkthrough.
Entry 07 · B
How far is the venue from Austin? Is there lodging nearby?
About 25 miles southwest of downtown Austin — roughly 30–40 minutes without traffic, 45–60 on a busy Friday. Dripping Springs is the nearest town with hotels (about 10 minutes). The JW Marriott Hill Country and several smaller B&Bs are popular with our couples. We don't have on-site lodging.
Entry 07 · C
Is there parking on-site?
Yes — paved parking for approximately 100 vehicles. Overflow gravel parking for larger events. We recommend having a shuttle or valet service for events over 100 guests, both for guest convenience and to keep the parking area from becoming chaotic.
Entry 07 · D
Can we bring a shuttle bus or party bus?
Yes — and we strongly encourage it. The property has a dedicated pull-through lane for buses and large vehicles. Many couples run a shuttle loop from Dripping Springs hotels. It keeps drunk driving off Elder Hill Road and your guests safer. Please note the gate code in your contract — buses need it to access the drive.
◆ Chapter 08 · Pets, Wildlife & the Land
Entry 08 · A
Can we bring our dog to the wedding?
Dogs are welcome outdoors. They need to be leashed and attended to at all times — both for the dog's safety (the property borders cedar wilderness) and for the comfort of guests who aren't dog people. Dogs are not allowed inside the barns due to allergy and liability reasons.
Entry 08 · B
What wildlife should we know about?
This is a working nature preserve. Deer pass through regularly — they're beautiful and often show up in photographs. White-tailed deer are harmless. Stay aware of fire ants, especially in the ceremony meadow during spring; we treat the ceremony area before events. Occasional armadillo. No dangerous wildlife to worry about.
Entry 08 · C
Smoking and vaping policy?
No smoking or vaping inside the barns. Designated smoking area is the paved lot near the parking gate — far enough from the ceremony space that smoke doesn't drift. During high-fire season, outdoor smoking may be further restricted — we'll let you know in advance if so.
Entry 08 · D
Are candles allowed?
Enclosed flame candles only — candles inside hurricane glasses, lanterns, or votive holders where the flame cannot contact fabric or decor. No open-flame taper candles on tables. Pillar candles are fine on stone or metal surfaces. If your florist is building a candlelit centerpiece, have them run it by us first.